New Mediacom Mail Server allow for IMAP mail

If you are a subscriber to Mediacom, you may have gotten an email telling you that your mail account has been moved to their new server. Typically they send an email about a week before they’re going to do it and then again I’ll follow-up email telling you they’ve completed it. The email that you get for completion may look like this.
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One of the features provided in Mediacom’s new mail service is the ability to use IMAP mail.   These days most of us look at mail on more than one device. IMAP email allows you to leave your mailbox on the server rather than downloading all your mail to each device. This way if you delete one message from any device it gets removed from all devices.

You can set this up on your iPhone or iPad but it does require a little bit of trickery to get it to work. Setting it up on a Mac needs to be done in the same way.

The first step in the process is to go into settings: Mail contacts and calendars: and remove your existing Mediacom account from your device. Any mail you have left on the server Will come back down when you readd the IMAP account.  But if you have mail that’s fairly old it may have been deleted from the server so be sure you’re willing to do without that if you delete your account.

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With your account deleted you’ll need to go through the process of setting up a new mail account on your iOS device.

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Go to Settings: Mail Contacts and Calendars and select Add Account.

IMG_1717Select Other for the account type

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Select Add Mail Account

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Now here is where you need to trick the iOS mail setup application.  Apple’s auto mail setup goes out to look for the correct settings and unfortunately defaults to setting up the email as a POP account again.  So we will use a fictitious email address to trick it.

Enter your name and then enter an email address where the first part of the address is incorrect.  Be sure to use the correct portion of the address that comes after the @.  For instance, I entered gk@mchsi.com but you could also use something generic like xx@mchsi.com too.  Enter your password correctly and give the account a descriptive name.

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after a few seconds of looking out the server information, you will see the cannot get mail dialog popup.  This error is correct since you used an incorrect email address. Press OK.

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Next change the toggle at the top from POP to IMAP.

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Finally the last step is to correct the fictitious email address you used.  In each of the three locations, edit your email address to the correct one. Press Next in the upper right corner.

You should see blue checkmarks next to the user name and password fields to verify you got them correct.

IMG_1723You will see that the account is setup for mail and notes.  Notes will allow you to share notes using the mediacom server between all your devices.  You can choose to leave it on or turn it off but if left on the notes show up in the Notes application on your devices.  Press Done and you are finished.

I have also tested this process for adding the account to my Mac and it works basically the same.  I suspect Windows will work similarly also.

With an IMAP account now you only have to look at your mail in one place and delete it one time and it will be kept up to date on all your devices.

AOL Users: Beware of Phishing Attempts

Recently, I have been dealing with a number of clients who use AOL and have had their AOL account compromised. Some of those report having recently received an email from AOL that their mailbox was full. They went to the link logged in and took care the problem themselves. But in fact, what they really did was give their AOL password away to someone with the intent of locking their account. Many of them had their entire address book deleted but only after emails were sent to everyone they know telling that they had been abducted and needed money to get away or that they were in jail and needed money for bail.

This is a very common phishing attempt that has been going around for long time. Some of my clients that continue to use AOL have their accounts for a very long time and don’t want to have to change their email address.  Even though many times I have recommended that they should get a different email address and leave AOL they continue to stick with it because they don’t want to deal with the effort of change.

AOL remains one of the greatest risks for phishing in the email industry. People sending these phishing efforts realize that AOL users have used the system for a long time and as a result they realize they’ll do anything to continue to be able to use it. So these hackers send out emails similar to this:

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So let’s dissect this message. First look at where the email came from. That email address is not an AOL email address. But more importantly hover over the click here before you click.

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As you can see, it’s quite obvious it’s not taking you to an AOL server. But people in a hurry, forget these easy to use rules for staying safe. So let’s say it just one more time:

Never, Never click on any email link without seeing where the link takes you.  But then make a conscious decision that the link is going to someplace that makes common sense in the context of what it is supposed to do.  If it doesn’t, don’t click.  If your not sure, forward it to someone that can assist you in determining if it is something you need to do.

Using this common sense approach will keep you from having to deal with all the issues related to an email account being compromised.  Take the time to look forgot clicking.